How to convert Word to PDF without losing formatting

Why send a PDF instead of a Word file?

• The layout is identical on computers, phones and printers.
• The recipient cannot accidentally change the content.
• Recruiters and administrations often require PDF.

Convert in three steps

1. Open Word to PDF.
2. Select your .docx file.
3. Click Convert to PDF and download it.

Keep the formatting intact

• Use common fonts (Arial, Calibri, Times New Roman, Georgia) for the most faithful result.
• Insert images “in line with text” rather than floating: they stay exactly where you placed them.
• Use real page breaks (Ctrl+Enter) instead of empty lines to start a new page.
• Use Word’s heading styles: titles stay consistent.

For a perfect result: export from Word

If Word is installed, File → Save as → PDF gives the most faithful copy of complex layouts. Helpdf is ideal when you don’t have Word at hand, on a phone or on a shared computer.

After the conversion

• Too heavy for a job portal? Compress PDF.
• Confidential? Protect PDF with a password.
• Several documents to send? Merge PDF into one file.